Personal Assistant and Financial Administrative
Personal Assistant and Financial Administrative
Stairs People Advisors
04/09/2024 12:46:39
Our client is a reference company, who we are assisting to select, recruit and hire directly to its team
Personal Assistant and Financial Administrative
Main duties:
· Administrative support to the financial aspects (compilation of financial and accounting information; invoicing; collections)
· Providing administrative assistance to the management performing a variety of administrative tasks.
· Maintaining management agenda’s and assist in planning appointments, travels, and meetings.
· Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.
· Handle confidential documents and information ensuring they remain secure.
· Receive and screen phone calls and redirect them when appropriate; handle and prioritize all outgoing or incoming correspondence.
· Ensuring information is organized and easily accessible.
· Conduct research and prepare presentations, reports, minutes of meetings, memos, letters, and other documents.
Success Profile:
Hard skills:
· Bachelor’s degree in management or related field (mandatory).
· Proven experience as a personal assistant or in similar administrative roles, preferably in a financial or lawyers’ environment.
· Solid knowledge of productivity software, such as Microsoft Office (Word, Excel, PowerPoint), and time management tools.
· Experience in preparing basic financial reports and familiarity with financial terminology.
Soft Skills:
· Fluency in Portuguese and English (mandatory).
· Excellent verbal and written communication skills.
· Ability to handle confidential information with discretion and professionalism.
· Strong organizational skills and ability to manage multiple tasks and deadlines.
· Strong aptitude for working with numbers and meticulous attention to detail.
· Proactive attitude and solution-oriented mindset.
· Ability to remain calm and professional in different cultural situations.
· Adaptability and flexibility to handle changes in priorities and unforeseen demands.
The company value:
· Integrity: At our company, integrity is paramount. We value honesty, transparency, and ethical behavior in all aspects of our work.
· Teamwork: We believe in the power of collaboration and teamwork. We value individuals who can work effectively in a team environment, supporting and uplifting their colleagues.
· Continuous Improvement: We are committed to continuous improvement and innovation. We value individuals who are proactive in seeking out ways to enhance processes and achieve better outcomes.
· Client Satisfaction: Our clients are at the heart of everything we do. We value individuals who prioritize client satisfaction and strive to always deliver exceptional service.
The company offers:
· An excellent opportunity to join a company that provides personal and professional growth, recognition, and career enhancement.
· A dynamic environment that provides professional development, training, teamwork, and innovation.
· Opportunity to join an experienced, multidisciplinary team, with a strong spirit of unity and with highly challenging projects.
